Florida Entomologist

Manuscript Preparation Guidelines

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AT LEAST ONE AUTHOR must be a member of the Florida Entomological Society.  If you are uncertain about your membership status, contact the Business Manager ,Teresa DuChene, P. O. Box 1007, Lutz, FL 33548-1007,  Phone 813-903-9234, FAX 813-979-4908, email flaentsoc@gmail.com

AN ORIGINAL MANUSCRIPT as an electronic version in Microsoft Word should be submitted as an e-mail attachment or on a CD to Dr. Waldemar Klassen, University of Florida, Tropical Research & Education Center, 18905 SW 2800 Street, Homestead, FL, USA 33031-3314, editor.flaentsoc@gmail.com (A paper copy is not necessary). All text should be left-justified; do not hyphenate words at end of lines.

TO AVOID UNNECESSARY DELAYS IN THE EDITING AND PROCESSING OF YOUR MANUSCRIPT: Please read the information below and also format your manuscript according to one of the following templates:



Also, each time you submit your manuscript, you should include a copy of the


Please note the following in preparing the manuscript:

Double-space sentences. Use 8.5” x 11” format, 1-inch margins.

ORDER manuscript as: title page, abstract with key words, resumen, text, acknowledgments (or endnote), references cited, tables, figure-caption list, author index listing of author names.  Number the lines of text throughout the manuscript, and the pages. Number pages as 1 – title page, 2 – abstract and key words, 3 – resumen, 4+ - text, followed by references cited, tables, figure-caption list, author index. The title page, abstract and resumen, footnotes, each table, the list of figure legends, and list of authors must be on separate pages. Finally, include the signed manuscript submission checklist as a separate file.

TITLE PAGE: Place name, address, and phone number of author designated to process revisions and review proofs in upper right corner. Also provide invoice information for whomever will pay the processing fees for the publication of your paper. Put the suggested running head (60 characters or spaces or less) in upper left corner. Use sentence case for the running head; capitalize only the first word and scientific or proper names. Scientific Notes carry a running head of Scientific Notes. Do not place running head on same line as any other text.

Use sentence case for the title; capitalize only the first word and scientific or proper names. Order and Family of key organisms should be included in title, but omit authority for scientific names in the title. Either the scientific name or the Entomological Society of America approved common name is often included in the title, but do not use both in the title. Beneath the title and authors, indicate the email address of the corresponding author, preceded by “*Corresponding author:”.

ABSTRACT: Submit an abstract in English and resumen in Spanish (preferred), or Portuguese. The Editor will obtain a translation if the author cannot; simply insert “Resumen” after the abstract. Include the complete scientific name, including the systematic authority, of all pertinent organisms. Spell out the complete name of scientific authorities except for Linnaeus and Fabricius, which can be abbreviated as L. and F., respectively. Left-justify “Abstract” and do not indent the first line.

KEY WORDS: Place 4-6 key words below the Abstract. Do not use the same words that occur in the title.

TEXT: Follow a general format of introduction (no heading is needed), Material and Methods, Results, Discussion. Left-justify these section headings. Indent the first line of each paragraph in the text. Include the systematic authority at first mention of each scientific name, but not afterwards. Use metric measurements; express quantities as Arabic numerals except as the first word of a sentence or to avoid ambiguity. Manuscripts in systematics must have an introduction. Taxonomic keys should use the format of vol. 72(2) (1989). Descriptions of new taxa should contain information that will distinguish them from other related taxa including appropriate amendment of existing keys. Formal descriptions of taxa may be telegraphic; use of gender symbols is acceptable except for headings. Abbreviate collection dates with Roman numerals for days and years: 30-IV-1989.

HEADINGS: Within the Material and Methods, Results, and sometimes Discussion sections, it sometimes is desirable to have subsections. Normally, there are 4 section-heading formats in Florida Entomologist:

1.  First level headings are bold and left-justified (e.g., Material and Methods, Results)

2. Second level headings are all capitals and left-justified (e.g., EXPERIMENTAL LOCATIONS)

3. Third level headings have the first letter of major words capitalized and left-justified (e.g., Spring Sampling Period for Immatures). Do not capitalize first letter of an article, conjunction, preposition, or pronoun.

4. Fourth level headings are indented and italicized, and followed immediately by the text.


Leave one blank line between heading and text for heading types 1-3, but not for heading type 4.)

In taxonomic papers, second-level headings are often taxon names. In this case, use sentence case rather than all capitals, and use all capitals for the third level heading.

CITATIONS IN TEXT: Use the name-date format: Jones (1986); (Jones 1986); Jones & Smith (1986); (Jones & Smith 1986); Jones (2001, 2002), Jones (in press); (A.F. Jones, Dept. Zoology, Ohio State University, personal communication). Use “et al.” for 3 or more authors.

ACKNOWLEDGMENTS: Place disclaimers, journal series numbers, funding sources, address changes other than correspondent, etc. here. Left-justify Acknowledgments.

REFERENCES CITED: Left-justify References Cited. Put initials of ALL authors after the surname (family name). Do not use punctuation except for a comma to separate different names. Do not abbreviate journal names; spell them out entirely. The first letter of major words is capitalized for journal titles and book titles.

TABLES AND FIGURES: Submit all figures and photographs as .jpg or.tiff files.  Please DO NOT embed figures in text or submit figures as .ppt files. All figures and tables must be referenced in the text with Arabic numerals in the order in which they appear in the text. Table footnotes are written below the table and indicated as superscript Arabic numerals. All captions for figures are listed together on a separate page. All illustrations must be complete and final. Make a composite figure if numerous line drawings or photographs are needed; distinguish among them with lowercase letters, or number, preferably using Arial font (or equivalent). Do not combine photographs and drawings in the same figure. Examples of figure legends and table captions are:


 Fig. 1. The figure legend should fully describe the figure. Note that “Fig. _” and “Table _” are bold, but the remainder of the label is not. The figure label is indented 0.2 inch.


Table 1. The table caption should fully describe the table. It is left-justified.

SCIENTIFIC NOTES: Short contributions with a maximum text length of 1000 words. More than 2 figures and/or tables are discouraged. Submit a title page and text in logical scientific order without any headings except, “Summary” and “References Cited.” Summary should be 1 to 3 sentences in length, “abstract-like” and located at end of text.

CHARGES: US$93.00 per printed page; this fee includes unrestricted electronic Web access. Reprints and color images are available; order forms with the current price schedule are sent with proofs.

ELECTRONIC REPRINTS: Internet publication of all articles is included in the page charges. Persons with access to the Web can read or make e-reprints@ (equivalent to high quality photocopies) at any time and without charge.

INFOLINKS: For US$45, a hyperlink will be inserted in the online table of contents that accesses the author’s article (for more information, see http://www.flaentsoc.org/infolink.htm). This allows electronic posting of supplemental material and color images at low cost.

COLOR PUBLICATION: Authors may elect to (1) have printed color images at a cost of $260 per page, which also includes color in the electronic version, (2) have the back and white images of the printed document replaced by color for $50 per image, or (3) add any number of electronic color images and supplemental material via the infolink process for a total of $45.

LISTING NAMES FOR AUTHOR INDEX: To avoid confusion in preparation on the index, the corresponding author of each manuscript is requested to provide a separate listing of the names of all co-authors with each surname (family name) first, followed by all other names or initials in the desired order.

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Richard Mankin